NDT Solutions LLC Vendor Terms & Conditions

July 14th, 2025

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The following terms and conditions apply to all purchase orders created by NDT Solutions, LLC (NDTS). Any deviations from these terms and conditions must be expressed in writing and approved by the Director of Manufacturing & Engineering.

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A. Terms

1. Terms will be Net 30 days, unless otherwise agreed to in writing.

2. Shipping point will be Freight on Board-Destination, unless otherwise agreed to in writing.

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B. Acceptance

1. Receiving product from the Supplier indicates product was received only, this does not imply quality approval.

2. All parts, components, assemblies, or materials are subject to quality inspections as deemed necessary by NDTS.

3. All shipments will contain a full and complete packing list containing the product part number, revision, quantity, description, and reference to the NDTS Purchase Order number.

4. Suppliers will notify NDTS of any changes in product or process definition and/or changes in critical sub-suppliers.

5. Suppliers will notify NDTS of nonconforming products even after delivery and acceptance.

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C. Payments

1. Payments will be honored once all terms and conditions are met.

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D. Certificate of Compliance & Other Documentation

1. Requirements for Certificates of Conformance will be communicated via the NDTS purchase order and/or the product drawing. Missing documentation at receipt will result in a nonconformance and/or quality alert.

2. NDTS reserves the right to audit and verify Supplier quality systems and procedures.

3. Suppliers will ensure all quality requirements flow down to all sub-tier suppliers.

4. Any hazardous materials or substances will be identified as such and the Supplier will include the appropriate SDS.

5. Any materials with an expiration date will have that date clearly marked on all containers. Items with a predetermined shelf life will be appropriately marked and have at a minimum 80% age remaining from the date of shipment.

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E. Cybersecurity Requirements

1. Suppliers handling Controlled Unclassified Information (CUI) issued by NDTS, shall comply with DFARS 252.204-7012 and NIST SP 800-171 requirements. If compliance is not possible, NDTS will be notified immediately.

2. Suppliers will implement effective cybersecurity safeguards, appropriate to their level of engagement with NDTS, to protect sensitive information.

3. Cybersecurity incidents must be reported to NDTS within 72 hours.

4. Suppliers will ensure cybersecurity requirements are flowed down to all applicable sub-tier suppliers.

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F. Counterfeit Parts

1. Suppliers warrant that all goods delivered are obtained from the Original Component Manufacturer (OCM), an OCM approved distributor, or other avenue approved by NDTS or specified on the purchase order.

2. Suppliers will implement processes to detect and prevent counterfeit parts from entering the supply chain.

3. Suppliers who do not have anti-counterfeit processes in place must sign and return NDTS QF- 7404 Supplier Anti-Counterfeit Agreement.

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G. Record Retention

1. Suppliers shall maintain quality records providing evidence of process compliance for a minimum of 7 years from the date of original purchase order. (Does not apply to distributors.)

2. Suppliers shall flow down this record retention requirement to all sub-tier suppliers.

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H. Flow Down of Government Contract DFARs

1. If specific DFARs are required per NDTS Purchase Order, or otherwise defined as an engineering requirement, they can be obtained here: https://www.acquisition.gov/dfars.

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I. Importance of Ethical Behavior
 

Ethics Statement

At NDTS we are committed to conducting our business with the highest standards of ethics, integrity, and respect for human rights. As such, we expect all suppliers, contractors, and business partners to adhere to the same principles in the conduct of their operations.
 

Specifically, we require that all suppliers and partners:

1. Prohibit forced labor, human trafficking, and child labor in any form. All work must be voluntary, and workers must be free to leave employment with reasonable notice.

2. Comply with all applicable labor and employment laws, including those related to wages, working hours, health and safety, and freedom of association.

3. Treat all individuals with dignity and respect, maintaining a workplace free from discrimination, harassment, abuse, or retaliation.

4. Maintain ethical sourcing and transparent supply chains and take steps to prevent exploitation or unethical practices at any level.

5. Promptly report any known or suspected violations of these ethical standards.

​Failure to meet these expectations may result in corrective action, termination of business relationships, and/or notification to appropriate authorities.

We reserve the right to assess and monitor supplier compliance with these requirements and may require evidence of adherence as a condition of ongoing business.

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